Build a concise order brief
A useful brief can fit on one page. State the sport, product range, approximate quantity, team level, destination and required delivery date. Attach the best logo files available and identify any league or sponsor rules.
Separate firm requirements from preferences. A fixed tournament date is a requirement; a preferred collar may be flexible. This helps the manufacturer respond with practical options instead of guessing.
- Product or uniform set
- Approximate quantity
- Delivery destination and required date
- Team colours and artwork
- Size range and player personalisation
- Budget or specification priorities
Review the quotation and product direction
Check that the quotation refers to the intended garment, quantity and decoration. Ask what is excluded, how shipping is handled and which details remain subject to approval.
Select the product direction before spending too much time on artwork. Fit, panel construction and fabric can influence how a design should be placed on the garment.
Prepare artwork, sizing and the roster
Provide crest and sponsor artwork in the cleanest format available. Confirm colour references and review the proof at a readable size. Avoid approving a small phone preview without checking player details.
Use the manufacturer’s size guide for the selected style. Prepare one roster with player name, number and size. If the order includes several garments, give each garment its own size column.
| Roster field | Example |
|---|---|
| Player name | A. Khan |
| Number | 10 |
| Jersey size | Adult M |
| Short size | Adult M |
| Variant | Home / Away / Goalkeeper |
Approve once, then protect the schedule
Complete a final review of artwork, roster, quantities, specification, destination and contact information. One authorised person should give written approval. Save the approved version for reference.
Changes after approval can interrupt production or create mixed instructions. If a genuine correction is needed, ask the manufacturer to confirm whether it is still possible and how it affects timing.
Frequently asked questions
How early should a team start?
Start far enough ahead to allow for product decisions, artwork, roster checks, production, transit and internal distribution. Ask for a schedule based on your exact order.
Can we order mixed sizes?
Yes. Submit a clear size breakdown and confirm that it matches the exact size guide for the selected garment.
What causes avoidable delays?
Common causes include incomplete artwork, changing rosters, unclear approvals and a delivery date shared too late in the process.
Need product-specific guidance?
Share your sport, quantity, destination and delivery target. Our team can help clarify the next step.